Guidelines For Submission

Before you begin, please prepare the following information:

• Presenting author's contact details (should be the same details as the submitting author so that the
  presenting author receives the correspondence about the abstract)
  • Email address
  • Full postal address
  • Mobile Number
• Author and co-authors' details
  • Full first and family name(s)
  • Affiliation details: department, institution/hospital, city, state (if relevant), country
• Abstract title - limited to 20 words in UPPER CASE
• Abstract text – limited to 250 words
  (Please Note: Word count is affected when graphs/tables/images are added)
  Abstract layout - Abstracts must be submitted with the following sections:
  • Objectives
  • Methods
  • Results
  • Conclusions
• References are not obligatory and word count is affected by the inclusion of references.
• Tables – A maximum of 3 tables of up to 10 rows x 10 columns can be included per abstract.
• Graphs and images – It is important to note that each image included in the abstract is worth 30 words. A maximum of 3 images can be included per abstract. The maximum file size of each graph/image is 500 KB. The maximum pixel size of the graph/image is 600(w) x 800(h) pixels. You may upload graphs in JPG format only.
• Draft abstracts – The submission form allows you to store your abstract as a draft in order to make changes. Please note that abstracts must be SUBMITTED before the deadline in order to be sent to review for inclusion in the Scientific Program.

Abstract Submitters Declaration

During abstract submission, you will be asked to declare the following:

• I confirm that I previewed this abstract, and that all information is correct. I accept that the content of this abstract cannot be modified or corrected after final submission, and I am aware that it will be published as submitted.
• Submission of the abstract constitutes the consent of all authors to publication (e.g., Conference website, programs, other promotions, etc.)
• The Abstract Submitter grants the Organizers a copyright license to reproduce, publish, translate, distribute, and display the text of the Content on a royalty-free, perpetual, irrevocable nonexclusive basis.
• I herewith confirm that the contact details saved in this system are those of the presenting author, who will be notified about the status of the abstract. The presenting author is responsible for informing the other authors about the status of the abstract.
• I understand that the presenting author must be a registered participant.
• The Organizers reserve the right to remove from publication and/or presentation an abstract that does not comply with the above.
• I understand that I must select a specific Theme, mentioned on the 9th Annual Conference of Andhra Pradesh Obstetrics & Gynaecological Society website. Although the committee will work hard to honor this selection, this cannot be guaranteed. The Committee reserves the right to change the Theme, under which the abstract was originally submitted.

Conflict of Interest & Ethical Approval

The abstract submitter must attach an approval letter from HOD / Superintendent declaring that it was not submitted previously in any conference and there is no conflict of interest in the presentation.

Abstract Selection and Presentation

The Committee will review all submitted abstracts. Notification regarding abstract acceptance and scheduling will be sent to the submitting author.

Please note, if your abstract is accepted for oral presentation, the presenting author will be permitted to present in the program.

E-poster General Specifications:

• The E-poster will be displayed on a standard 42" LCD.
• File format should be PowerPoint (.PPT/.PPTX)
• Total size of the presentation should not exceed 5 MB.
• 1 slide per poster only.
• Slide should be in the provided template.
• Animation/movies/sounds will not be supported; please submit in a static required template format only
• Last date for submission of e-poster

Design Specifications:

• The E-poster needs to be created as per the given format.
• Presenter Name, Poster Title & e-poster Number should be placed in a title placeholder.
• Case study presentation must include Introduction, Aim & Objectives, Background, Case, Conclusion/ Clinical Relevance.
• Case report presentation must include Introduction, Aim & Objectives, Materials & Methods, Results, Conclusion.
• The poster should be self-explanatory. The text should be brief and well organized.
• It is suggested that the font size of the text should be at least 14 points. The typeface chosen should be a simple and clear one (e.g., Helvetica/Times New Roman)

Color Specifications:

• When using light backgrounds (white, yellow, light blue) we suggest using dark fonts (black, navy blue, dark green).
• When using dark backgrounds (blue, purple) we suggest using light fonts (white, yellow, cyan).
• Avoid using red or green in any fonts or backgrounds as they are colours that are difficult to read.
• Illustrations/images/photographs used in the E-poster should be enlarged enough to show relevant details.

Note: The Committee reserves the right to: Select e-posters relevant to the scientific program. Decide on the final form of presentation (Oral or E- Poster)